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Privacy Policy

Privacy Policy

Last Updated: July 29, 2025

The Association of Regional Offices for Cross-border Cooperation – ROFRONT (hereinafter “ROFRONT,” “we,” “us,” or “our”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, rofront.eu.

1. Information we collect

We may collect the following types of information:

  • Personal Data You Voluntarily Provide:
    • Contact Information: Name, surname, email address, phone number, organization/institution, position, when you contact us through forms, subscribe to newsletters, register for events, or interact with our digital stand (e.g., at EURegionsWeek).
    • Event-Related Information: Details regarding your participation in events organized or co-organized by ROFRONT, including specific preferences (if applicable).
  • Automatically Collected Data:
    • Usage Data: Information about how you access and use the website, including your IP address, browser type, pages visited, time and date of visit, time spent on pages, referring URLs. This is collected via Google Analytics or similar tools.
    • Device Data: Information about the device you use (e.g., device type, operating system, unique device identifiers).
    • Cookies and Similar Technologies: We use cookies and similar technologies to enhance your browsing experience, analyze site traffic, and personalize content. For more details, please refer to Section 4.

2. How We Use Your Information

We use the collected information for the following purposes:

  • Communication: To respond to your inquiries, provide you with requested information, and maintain communication.
  • Event Management: To manage your registrations and participation in events, including relevant pre- and post-event communications.
  • Website Improvement: To understand how users interact with our website, optimize its content and functionality.
  • Marketing and Information: To send you newsletters, updates about ROFRONT projects, events, and initiatives, if you have provided your consent.
  • Legal Compliance: To comply with applicable legal obligations and regulations.

3. Disclosure of Your Information

ROFRONT does not sell, rent, or trade your personal data to third parties. We may share your information in the following situations:

  • Partners and Collaborators: With project partners or event co-organizers (e.g., the European Institute of Romania for the Bucharest Roundtable), only to the extent necessary for the proper conduct of joint activities and with your consent, where applicable.
  • Service Providers: With third parties who perform services on our behalf (e.g., web hosting, data analytics, email marketing services), under contracts that require them to protect data confidentiality.
  • Legal Obligations: When required by law or in response to legal requests (e.g., court orders, government orders).

4. Cookies and Similar Technologies

Our website uses cookies. A cookie is a small text file stored on your device. We use cookies for:

  • Functionality: Ensuring the proper functioning of the site.
  • Analytics: Collecting anonymous information about how you use the site to improve the experience.
  • Preferences: Remembering your preferences (e.g., language).

You can control and/or delete cookies as you wish. You can delete all cookies that are already on your computer, and you can set most browsers to prevent them from being placed. However, if you do this, you may have to manually adjust some preferences every time you visit a site, and some services and functionalities may not work.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

6. Your Rights

In accordance with the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:

  • Right of Access: To request a copy of the data we hold about you.
  • Right to Rectification: To correct inaccurate or incomplete data.
  • Right to Erasure (“Right to be Forgotten”): To request the deletion of your data under certain conditions.
  • Right to Restriction of Processing: To request the restriction of processing of your data under certain conditions.
  • Right to Data Portability: To receive your data in a structured, commonly used, and machine-readable format, and to transmit it to another controller.
  • Right to Object: To object to the processing of your data under certain conditions.
  • Right to Lodge a Complaint: With the National Supervisory Authority for Personal Data Processing (ANSPDCP) if you believe your rights have been violated.

To exercise any of these rights, please contact us using the details below.

7. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy periodically. Any changes will be posted on this page, and the “Last Updated” date will be revised. We encourage you to review this policy regularly to stay informed about how we protect your information.

8. Contact

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at:

The Association of Regional Offices for Cross-border Cooperation – ROFRONT Address: Timișoara, str. Proclamația de la Timișoara nr. 5, camera 3, Romania

Email: contact@rofront.eu

Phone: 0040757421909